Goal
After reading this article
you'll:
- understand what
Conducttr Videoconferencing
(VC)
is
- be able to enable VC
and give special
permissions to players for
VC
management
- be able to create independent rooms during an
exercise
Summary
Videoconferencing allows
facilitators and participants to
conference live using audio and
video in the same environment of
the exercise.
Name | Videoconferencing |
Benefit | Teams can discuss their strategies
or conflicting information at the
same time they are receiving all
the content in the Virtual
Desktop, while facilitator
can guide and adjudicate the
session on the spot. |
Features |
|
Creating a "lobby" room (Facilitator
Dashboard)
To start using videoconference during your
sessions, the facilitator can create a main
room to receive all participants.
1. Enabling
Videoconference After
uploading your scenario from
the Scenario Editor,
launch Facilitator
Dashboard In Manage >
Videoconferencing, switch
on "Enable
VideoConferencing" Then, click on "Add Conference Room" | . |
2. Create a
room in your
Zoom
account - Create a new room in Zoom, keep it open. -
Copy full invitation, (not
only
the link) | |
3. Add Conference
Room - Go back to Facilitator Dashboard. - Paste
the invite and paste with no
changes in the Facilitator
pop-up
box. - Add a name for
the room - Select who
should be invited to the
room. - Click "Send
Invitation" | |
4. Let
participants into
the room from your Zoom
app. In your
still open Zoom room, go to Participants. There you
can
control who gets admitted to
the
room. NOTE:
Facilitators should access the
VC
from their Zoom app and not
from
the Virtual Desktop to avoid
duplicate screens. | |
Assign permission to create rooms
(Facilitator Dashboard)
NOTE: This permission allows participants to create independent rooms within the same exercise using their own Zoom accounts, paid or not. This integration does not use Zoom breakout rooms feature. Please follow the steps below to see how participants or role-players can create their independent conference rooms:
1. Go to Special
Permissions - In Manage >
Manage Teams, click on
Special Permissions | |
2. Assign
Permission - Drag and drop the
"Host VideoRoom" label to the
player you want to allow to
create rooms | ![]() |
3. Create additional rooms In the Virtual Desktop, players with the special permission to create a room will see the + icon in their rooms window. Click the + copy-paste the Zoom invite (as show above for the facilitator) | |
Available actions as a player
IMPORTANT: For the VC to work
within the Virtual Desktop, participants need to give permission to their
browser to allow microphone and camera. These
permissions can be granted the first time they
try to join a meeting.
![]() | Join meeting Participants need to
login in their Virtual Desktop
in a scenario where the VC is
enabled. If the facilitator
has created a main room (see
above), they will see it and
be able to click to Join
Meeting. Then, participants
will wait for the room owner
to admit them in the
participants' panel. |
![]() | Resize
screen Participants
can - resize -
fullscreen -
minimize their screens at any
moment of the
videoconference. |
| Mute / Stop
video After allowing the browser to use microphone and camera, participants can un/mute their mics and stop/start their video. |
Create additional room If a
player is given permission to
create rooms, they will see a
+
button in their Rooms
panel. Once they click
+, they will need to create
the
room by pasting the invite
link
(see above). | |
![]() | Leave
meeting Participants can leave a meeting anytime. They just need to find the Rooms icon and click Leave meeting. |